Tender Forum

Response to supplier post #24

the survey has been issued in a file type that is compatable with Council systems. Should the successful consultant require alternative file types, arrangements will be made on award of the contract.

Response to Supplier Post #26

Consultants and contractors would like a more detailed scope of works provided, given that the tender is for construction documentation and construction. We believe that the master plan is quite high level and some of the design phases in the written briefing documents don't match the scopes in the staging plan.


Q1 - Are the entry signs in a single phase or in the phases shown in the staging plan?
A1 - As per Attachment B: Contract Staging and Design Phases Plan.

Q2 - We request that Council provide a detailed list of design works for each phase of stage 1, and a detailed list of construction elements for stages 2-5.

Eg, for the design phases we need more detail, eg:
Which and how many fields need a full redesign,
A2 - Please refer to Attachment D: Existing Site Context Plan SCP-01_T-A Site Context and Scope of Field Works, and new fields 1&2.

Q3 - what type of spectator seating is needed - egmounded grass hills and trees or concrete terraces with cantilevered shade structures,
A3 - As part of the Contract, Council see that the Contractor is to evaluate and inform the most appropriate solutions

Q4 - an approximate number and size of BBQ shelters,
A4 - Please refer to the Masterplan and Councils Planning Policy for requirements. As part of the contract, Council would see that the evaluation of the number required would form part of the contractors works.

Q5 - detail on how many toilet cubicles are needed in the toilets,
A5 - Please refer to the requirements of the Building Code of Australia, Councils Planning Scheme and the outcomes of the Detailed Design component of the contract.

Q6 - rough square m areas of different recreational spaces,
A6 - Please refer to the Masterplan and Council's Planning Scheme. The park is a Strategic Level Sports Ground and District Level Recreation Park.

Q7 - a clearer definition of what "associated infrastructure" to the clubhouses is - eg - footpaths, furniture,
A7 - Please refer to 40.0 and 41.0 in the RFT and external areas shown in Attachment G: Clubhouse One Plans

Q8 - more detail on the upgrades to existing infrastructure and details on what existing infrastructure will be demolished etc, etc.
Refer to Attachment 1 of the RFT for further information.
Other detailed questions are as follows:
Please provide a schedule of buildings with m2 eg
Clubhouse 1 400m2,
Clubhouse 2 200m2,
Clubhouse 3 etc
A8 - For the above, please refer to all plans provided.

Q9 - Public Toilets m2,
A9 - Please refer to the requirements of the Building Code of Australia, Councils Planning Scheme and the outcomes of the Detailed Design component of the contract.

Q10 - Celebration Space Pavilion m2.
A10 - The m2 of this space will be confirmed in the Detailed Design Component of the Contract.

Q11 - Are all landscape/recreation structures eg Enchanted tree house, Picnic Shelter, etc off the shelf items or will bespoke designs be required?
A11 - The detailed design component of the contract will inform the outcomes of whether the above mentioned are off the shelf items or custom designs.

Q12 - What is the extent of structure and the level of design required, in the community hub?
A12 - Please refer to Supplier Post #15 and Council Post #14

Q13 - Which bioretention pond should be quoted on - the smaller masterplan one or the SKM one?
A13 - Please refer to 43.0 of the RFT for further advice. The Masterplan takes priority over the provided SKM advice.

Q14 - Is there any upgrading works required to roads, footpaths and services external to the site boundary other then the vehicle entrances?
A14 - Please refer to Supplier Post #17 and Council Post #16

Q15 - Is new entrance and carpaking to clubhouse 1 included in Phase 1, as the phasing plan does not show that but the costing does?
Is carpark and roading part of Phase 2 (Sport Field 1) or Phase 3 (Club House 2)?
A15 - Please refer to Supplier Post #25 and Council Response for further clarification.

Q16 - Will preliminary design be required on the future Goodna Creek Bikeway as the bulk earthworks will need to account for its position and grading?
A16 - YES. Please refer to 45.3 for further advice. Council see that the Bikeway forms a major connection through the park and will inform the bulk of the earthworks required and respective site levels.

Q17 - Will all roading and carparks be required to have water quality treatment devices designed and installed?
A17 - Yes, please refer to 42.0 and 43.0 of the RFT for advice.

Q18 - If Council will have a project officer overseeing the construction do design consultants need to carry out construction inspections/reports?
A18 - As per the RFT, the contractor is responsible for all site activities, inspections and reports.

Q19 - We would also like to request an extension of time due to the very late addition of the ROSS Planning Master Plan Documents and plans?
A19 - An extension of time will not be granted. The Tender has already been extended from its original closing date.

Response to Supplier Post #25

Q1 - Can Council please clarify staging for design and construction of the car parks. Section 42 of the RFT refers to carpark works for Clubhouse 2 (70 vehicles), however there is no reference in Section 42 to the car park for Clubhouse 1 .
A1 - Correct. 42.1 of the RFT only refers to Clubhouse 2.
Q2 - Additionally, on the Contract Staging and Design Phases Plan, the car park near Clubhouse 1 is included in Design Phase 5 (Design of Remainder) but is not included in Construction Stage 2 (Clubhouse 1).
A2 - This is also correct. The carpark near Clubhouse 1 is only included as part Design Phase 5 NOT as part of Construction Stage 2.
Q3 - Can Council please confirm that construction of the bitumous surfaces, access way, road way and car park is NOT required for Clubhouse 1 at this stage and only design of these elements is required as Design Phase 5?

A3 - Correct.

Q4 - Additionally, can Council confirm that all car parks [with the exception of the carpark adjacent to Sportsfield 1, Clubhouse 2] are to be designed ONLY in either Design Phase 4 or Design Phase 5 as indicated on the Contract Staging and Design Phases Plan.

A4 - Correct.

Can Council please clarify staging for design and construction of the car parks.  Section 42 of the RFT refers to carpark works for Clubhouse 2 (70 vehicles), however there is no reference in Section 42 to the car park for Clubhouse 1 .  Additionally, on the Contract Staging and Design Phases Plan, the car park near Clubhouse 1 is included in Design Phase 5 (Design of Remainder) but is not included in Construction Stage 2 (Clubhouse 1).

Can Council please confirm that construction of the bitumous surfaces, access way, road way and car park is NOT required for Clubhouse 1 at this stage and only design of these elements is required as Design Phase 5?

 Additionally, can Council confirm that all car parks [with the exception of the carpark adjacent to Sportsfield 1, Clubhouse 2] are to be designed ONLY in either Design Phase 4 or Design Phase 5 as indicated on the Contract Staging and Design Phases Plan.

Thanks.

Further to Council Post #19

Can 3d information of the survey / base dwg be provided?  The current Base.dwg is a 2d (no z-values) drawing.

Thanks.

Request to Supplier Post #23

Council would see that a QS would be engaged throughout the entire project, including but not limited to the roles mentioned in Post No #23.

Response to Supplier Post No #11

The Master Plan is included in the documents available for download, it is labeled as REDBANK PLAINS RECREATION RESERVE MASTERPLAN (Ver 1 - 26 Oct, 2009)

Response to Supplier Post #20

the scope of the consultancy is to investigate and include in the submission -
a suitable soil profile to align with a grass specie suited for a sports field,
grading/cross fall as per Australian Standard and or Sports field standard.

Response to Supplier Post #19

We have been promised the drawings will be available by Monday the 9th . Therefore, I would say they will be with you by early next week.

Response to Supplier Post #18

This area is included in the scope of works. It will have a new clubhouse to replace the clubhouse burnt down following the production of the Master Plan Report .

Response to Supplier Post #17

The future road works to be undertaken will involve new signals and the transport stops. These works will be undertaken by the works department of Council.

Response to Supplier Post #16

As for Post 15 - Same question

Response to Supplier Post #15

Yes, as stated in the documentation , only Concept.

Response to Supplier Post #14

Excluded . SOW does not require the contractor to undertake any of these works

Response to Supplier Post #13

The construction works shouldn't involve the removal of anything at this stage, however maybe in the future?

Response to Supplier Post #12

To be allowed for in the documentation only .

Response to Supplier Post #11

1 - If from the design submission, there is a clear requirement for such, the sub-consultancy should be included.
2 - No DA approval is necessary. Submission for OP works will need to be carried out for stages 2, 3 and 4 . This will include all appropriate approvals including buildings, engineering, drainage and plumbing, earthworks, landscaping, etc.
3 - No
4 - Fees can be found online at http://www.ipswich.qld.gov.au/about_council/corporate_publications/fees_charges/index.php
5 - No agreements have been made . Contractor shall be required to make own applications for approvals.
6 - A private planner will be needed to liaise with council

Response to Supplier Post #10

All are to be designed as part of all stages, stage 3 is to include the parking and roadway access to the new clubhouse.

Response to Supplier Post #9

These shall be made available to successful Tenderer. As previously advised.

Response to Supplier Post #8

Correct, this  was listed as addendum 1  Item  2 .

Response to Supplier Post #7

Teams/ Clubs/ Members of the Public including:-
Rugby League - Feb - Sept
Soccer - March - Sept (they use the softball fields as well)
AFL - March - Sept
Softball - Sept - Feb
Remote car - All year, but club days is every 2nd weekend of the month. Causual users all year round on any given day.
Flyers - All year each weekend, and casual users could be there on any day.

Response to Supplier Post #6

No Geotech is available. This will be the responsibility of the successful contractor. Refer Contractors to Clause 64.0 SOIL TESTING.

Drawings No. 1 & 3 for each are now added.

We have been unable to locate a Geotech report, is one available?

There are no drawing No's 1 & 3 for both the Small Clubhouse & Function Room, do they exist; if they do can they be issued?

Some have been having a problem opening Attachment A, B, C, D, E, G, H and I in the RFT. We have now re-loaded all these files indivudually.

Response to Supplier Post #5

We have reviewed the documentation to be made available . The survey in .dwg format will be available by the end of the month. We hope to have the plans made available to tenderers as soon as they become ready.

I note Supplier Post 1#  and Council Post #2 BUT how are we to price earthworks for the sports fields and car parking which are to be building to design levels and any other infrastructure that is meant to have various levels of flood immunity. Additionally contractors that area aligned with consultancies that do work for Ipswich City many already have access to ALS info and services plans. That would be a disadvantage to the ones that dont.

Therefore area we able to have a copy of the following, an electronic survey of the site in autocad or 12d and a layer for existing services with asset information?

I would just like to know what’s there, what needs augmentation and what will be new in terms of services being water, sewer, stormwater, communications, electrical, existing council assets such as water fountains, lighting etc etc.

Response to Supplier Post #1 & #2

The Landscape Architect advised that this information shall only be made available to the successful Tenderer on award of the Contract.